Job Description

Job Description

Job Description

Description:

 

Brody Gapp LLP —a nationally recognized, remote-first boutique litigation and compliance firm—is seeking an experienced Legal Secretary / Executive Assistant to support the Managing Partner and firm attorneys. This role is ideal for someone who is highly organized, initiative-taking, and comfortable operating in a fast-moving, client-facing environment. 

This is a part-time Independent Contractor position with potential for full-time expansion. West Coast hours preferred, though strong candidates from all locations will be considered. Applicants must submit a resume and salary requirements to be considered . 

Key Responsibilities  

• Manage attorney calendars, inboxes, scheduling, and occasional travel. 
• Review emails and prepare draft responses for attorney review. 
• Coordinate communication between the Managing Partner, attorneys, clients, and third parties. 
• Manage incoming calls, correspondence, and document flow. 
• Assist with time entry, e-filings, and maintaining organized case files. 
• Open and close matters, run conflict checks, and maintain file accuracy. 
• Prepare, proofread, and format documents with strong attention to detail. 
• Prioritize competing deadlines and support multiple attorneys simultaneously. 
• Scan, organize, and edit PDFs; maintain digital file hygiene. 
• Uphold confidentiality, professionalism, and a solutions-oriented mindset. 

Required Qualifications  

• Prior experience as a legal secretary/legal assistant. 
• Strong writing, communication, and proofreading skills. 
• Solid understanding of litigation terminology and court procedures. 
• High proficiency with Outlook, MS Word; familiarity with Excel and PowerPoint. 
• Ability to manage email and calendar priorities across multiple attorneys. 
• Exceptional organization, judgment, and follow-through. 
• Typing speed of 60–80 WPM. 
• Demonstrated reliability, discretion, and resourcefulness. 

Core Competencies  

• Meticulous attention to detail 
• Strong problem-solving and independent decision-making 
• Composure under pressure and professionalism with clients 
• Ability to juggle multiple tasks and deadlines 
• Initiative, accountability, and a positive, service-driven attitude 

Benefits  

• Comprehensive benefits package available. 

Requirements:

As listed above

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